Safe use of Digital Technologies and Online Environments

NSW public OSHCs prioritise every child’s safety and privacy. Our OSHC has a procedure in place addressing the safe use of digital technologies and online environments. If you would like more information about the procedure or to read a copy, please ask our OSHC director.

As part of this procedure, we are required to ask for your consent for OSHC staff to take, use, store and publish photos and/or videos of your child while they are in the care of the OSHC.

Controls for taking photos and/or videos of the OSHC children

  • Only OSHC owned, managed and monitored devices are used to take photos and/or videos of the OSHC children.

  • Our OSHC staff make their best efforts to ensure any photos and/or videos taken maintain the privacy and dignity of the children.

  • Our OSHC staff do not take photos of children in bathroom or toilet areas or while they are in a state of undress.

  • OSHC staff are not permitted to take photos and/or videos of OSHC children on their own personal device/s or transfer digital files from a school device to their own device.

Withdrawing your consent

  • You can withdraw consent given on this form at any time by advising the OSHC staff.

Accessing photos and/or videos of your child

  • The OSHC may share some photos and/or videos of your child with you over the course of the year. You can request access to all photos and/or videos that have been taken of your child by speaking to the OSHC director.

Consent to take and use photos and/or videos of your child within the OSHC setting

  • When you complete the Booking Form, you will be asked to give or not give ‘permission to take and use photos and/or videos of your child’.

  • Our OSHC staff will take photos and/or videos of your child while they are in our care at the OSHC in accordance with the Education and Care Services National Law and National Regulations.

  • OSHC staff may use your child’s image in their documentation of the OSHC’s educational program and/or to document your child’s learning.

Consent to share photos and/or videos of your child with other OSHC families

  • When you complete the Booking Form, you will be asked to give or not give ‘permission to share photos and/or videos of your child’.

  • Photos of your child may be displayed within the OSHC, for example, in a wall display or in the OSHC entrance. This is to share information with all OSHC families about the children’s activities and learning. 

  • OSHC staff may take photos and/or videos that include a number of the OSHC children, for example, during group learning activities, at special events or during excursions.

  • These group photos and/or videos may then be shared electronically or in hard copy with each of the families of the children included in the image.

Consent to store photos and/or videos of your child

  • When you complete the Booking Form, you will be asked to give or not give ‘permission to store photos and/or videos of your child’.

  • Our OSHC staff are required to follow the strict rules for storing photos and/or videos on an approved and secure platform.

  • Any saved photos and/or videos of your child will be deleted at the end of the school year in which they were taken.

Consent to publish photos and/or videos of your child beyond the OSHC setting

  • When you complete the Booking Form, you will be asked to give or not give ‘permission to publish photos and/or videos of your child’.

  • This form now asks for you to confirm your consent for the OSHC to publish and share photos and/or videos of your child beyond the OSHC premises and current families. Your response in this section will update your response in your child’s enrolment application.

  • The OSHC may publish information about your child for the purposes of sharing their experiences with other children, informing the OSHC and broader community about OSHC and child activities and recording child participation in noteworthy projects or community service.

  • This information may include your child’s name, age, class and information collected at OSHC such as photographs, sound and visual recordings of your child, your child’s work and expressions of opinion such as in interactive media.

  • The communications in which your child’s information may be published include but are not limited to school/service websites, departmental publications including the OSHC newsletter, information/orientation booklet and promotional materials and official OSHC social media accounts on networks such as Facebook, WhatsApp – if ever created.

  • You should be aware that when information is published on public websites and social media channels it can be linked to by third parties and may be discoverable online for a number of years, if not permanently. Search engines may also cache or retain copies of published information.